Constitution of the National Quemoy University Alumni Association, Republic of China

Passed by the 1st session of the 1st member meeting on May 30, 2010 of the Republic of China
Amended and approved by the 2nd member meeting on December 21, 2010 of the Republic of China
Approval granted by the Ministry of the Interior on June 20, 2010, letter No. 099124336
Amended and approved by the 2nd member meeting on October 25, 2019 of the Republic of China
Approval granted by the Ministry of the Interior on December 17, 2019, letter No. 1080074222

Chapter I: General Provisions
Article 1: The name of this association is the National Quemoy University Alumni Association, Republic of China (hereinafter referred to as "the Association").
Article 2: The Association is established in accordance with the law and is a non-profit social organization. Its purpose is to connect alumni of the National Quemoy University, strengthen academic research among alumni, promote collaboration in alumni careers, assist the alma mater's development, uphold the spirit of true knowledge and benevolence, and enhance social welfare.
Article 3: The organization covers the entire administrative region of the country.
Article 4: The address of the Association is located in the region where the competent authority is located, and branch offices may be established with the approval of the competent authority. The organizational brief of the branch offices shall be formulated by the Board of Directors and submitted to the competent authority for approval. The addresses of the main office and branch offices should be reported to the competent authority for record when established or changed.
Article 5: The tasks of the Association are as follows:

1.  Promote alumni networking activities.
2.  Carry out alumni services.
3.  Edit and publish alumni newsletters.
4.  Assist alumni in employment and entrepreneurship.
5.  Provide alumni with information on further education.
6. Assist in the development of the alma mater.

Article 6: The competent authority of the Association is the Ministry of the Interior, and the purpose and business competent authority is the Ministry of Education. The purpose and business shall be guided and supervised by the respective competent authorities.
Chapter II: Members
Article 7: The qualifications for applying for membership (member representative) of the Association are as follows:

1.  Individual members: Those who support the purpose of the Association, are over twenty years old, have graduated from the National Quemoy University (including its predecessors) with a degree from its departments, sections, programs, or classes, or have served as faculty or staff at the alma mater. They should fill out the membership application, be reviewed and approved by the Board of Directors, and pay the membership fee to become individual members.
2. Group members: Alumni associations, alumni associations in various regions, and alumni associations of various clubs that support the purpose of the Association. They should fill out the membership application, be reviewed and approved by the Board of Directors, and pay the membership fee to become group members.
3. Honorary members: Those who have contributed to promoting school affairs and are recommended by other alumni. They should fill out the membership application, be reviewed and approved by the Board of Directors, and become honorary members.
4. Sponsor members: Individuals who sponsor the work of the Association. They should fill out the membership application, be reviewed and approved by the Board of Directors, and become sponsor members.
5. Lifetime members: Those who meet the qualifications of individual members, fill out the membership application, are approved by the Board of Directors, pay a certain amount of membership fee, and become lifetime members.

Article 8: Members (member representatives) have the rights to vote, elect, be elected, and recall. Each member (member representative) is entitled to one vote. Honorary members and sponsor members do not have the rights mentioned above.
Article 9: Members have the obligation to abide by the articles of the Association, resolutions, and pay membership fees. Those who fail to pay membership fees for one year or more shall not enjoy the rights of members. If they still fail to pay the fees after being notified, they will lose their membership status. However, if they pay the entrance fee and annual fee, and the Board of Directors approves, they can restore their membership status.
Article 10: Members (member representatives) who violate laws, regulations, or fail to comply with the resolutions of the member meeting may be warned or suspended by resolution of the Board of Directors. In case of serious harm to the organization, the cancellation of membership status may be decided by the member meeting (member representative meeting).
Article 11: Members who lose their membership status or have their membership status canceled by the member meeting (member representative meeting) are considered to have withdrawn from the Association.
Article 12: Members may declare withdrawal from the Association in writing with reasons. The membership fee already paid will not be refunded.
Chapter III: Organization and Powers
Article 13: The highest authority of the Association is the member meeting (member representative meeting). When the number of members exceeds three hundred, member representatives may be elected proportionally, and a member representative meeting shall be held to exercise the powers of the member meeting. The term of office of the member representative is three years, and the quota and election method shall be formulated by the Board of Directors and submitted to the competent authority for approval. Group members can appoint two representatives to exercise the rights of members. The term of office of the member representative is three years, and the quota and election method shall be formulated by the Board of Directors and submitted to the competent authority for approval.
Article 14: The powers of the member meeting are as follows:

1. Formulate and amend the articles.
2.  Elect and recall directors and supervisors.
3. Decide on the amount and method of membership fees, annual fees, business fees, and member donations.
4. Decide on the annual work plan, report, budget, and final accounts.
5. Decide on the disposal of member (member representative) rights.
6.  Decide on the disposal of property.
7.  Decide on the dissolution of the Association.
8.  Decide on other major matters related to member rights and obligations.

The scope of major matters in the preceding paragraph shall be determined by the Board of Directors.
Article 15: The Association has 21 directors and 7 supervisors, elected by the member (member representative). The Board of Directors and the Board of Supervisors are established separately. When electing the directors and supervisors, up to 3 alternative directors and 1 alternative supervisor may be elected simultaneously according to the vote count. When there is a vacancy in the directors or supervisors, it shall be filled in order. The current Board of Directors may propose a list of candidates for the next Board of Directors.

Article 16: The powers of the Board of Directors are as follows:

1. Reviewing the qualifications of members (member representatives).
2. Electing and removing executive directors and the chairman.
3. Resolving the resignation of directors, executive directors, and the chairman.
4. Appointing and dismissing staff.
5. Formulating annual work plans, reports, budgets, and final accounts.
6. Other matters to be executed.

Article 17: The Board of Directors shall consist of seven executive directors, elected by mutual election of the directors. One person shall be elected as the chairman from among the executive directors, and two persons as vice-chairmen. The selection process is the same as that for the chairman. In case the chairman is unable to perform duties, one of the vice-chairmen shall be designated as the acting chairman. If not designated or unable to designate, one executive director shall be mutually recommended to act as the acting chairman. In case of a vacancy in the positions of chairman, vice-chairman, and executive director, a by-election shall be held within one month.

Article 18: The powers of the Supervisory Board are as follows:

1. Overseeing the execution of the work by the Board of Directors.
2. Auditing the annual final accounts.
3. Electing and removing executive supervisors.
4. Resolving the resignation of supervisors and executive supervisors.
5. Other matters to be supervised.

Article 19: The Supervisory Board shall have one executive supervisor, elected by mutual election of the supervisors, who acts as the convener of the Supervisory Board, supervises daily affairs, and serves as the chairman of the Supervisory Board. In case the executive supervisor is unable to perform duties, one of the supervisors shall be designated to act on behalf of the executive supervisor. If not designated or unable to designate, one supervisor shall be mutually recommended to act on behalf of the executive supervisor. In case of a vacancy in the position of the chairman of the Supervisory Board (executive supervisor), a by-election shall be held within one month.

Article 20: Both directors and supervisors serve without compensation, with a term of three years, and are eligible for re-election. However, the chairman of the board is limited to one consecutive re-election. The term of office for directors and supervisors begins from the date of the first meeting of the current session.

Article 21: Directors and supervisors shall be immediately dismissed in the following circumstances:

1.  Loss of membership qualifications.
2. Resignation approved by the Board of Directors or the Supervisory Board for any reason.
3.  Dismissal or removal.
4.  Suspension period exceeds half of the term.

Article 22: The organization appoints one secretary-general to handle the affairs of the organization at the behest of the chairman. Several other staff members nominated by the chairman are appointed with the approval of the Board of Directors and reported to the competent authority for reference. The appointed staff members must not be appointed from elected positions. The responsibilities and hierarchical responsibilities of staff members are determined by the Board of Directors.

Article 23: The organization may establish various committees, groups, or other internal operational organizations. The organization's organizational simplification will be implemented after approval by the Board of Directors, and changes will be made in the same manner.

Article 24: The organization may appoint several honorary chairmen, honorary chairmen, and advisors by the Board of Directors, and the term of appointment is the same as that of directors and supervisors.

Chapter 4: Meetings
Article 25: The Member (Representative) Assembly consists of regular and ad-hoc meetings, convened by the chairman. When convened, except for emergencies in ad-hoc meetings, written notice shall be given fifteen days in advance. Regular meetings shall be held once a year, and ad-hoc meetings shall be convened when deemed necessary by the Board of Directors, or upon the request of more than one-fifth of the members (representatives), or when requested by the Supervisory Board.

After the organization completes its legal registration, ad-hoc meetings may be convened upon the request of more than one-tenth of the members (representatives).

Article 26: If a member (representative) cannot attend the Member Assembly in person, they may delegate another member (representative) in writing, with a limit of one proxy per member (representative).

Article 27: Resolutions of the Member (Representative) Assembly require the attendance of more than half of the members (representatives), and those with more attendees than the minority shall prevail. However, for matters such as the establishment or amendment of the articles, expulsion of members (representatives), dismissal of directors and supervisors, disposal of property, dissolution of the organization, and other major matters related to member rights and obligations, approval by two-thirds or more of the attendees is required.

After the organization completes its legal registration, amendments to the articles require approval by more than half of the attendees, or written consent from two-thirds or more of all members. The dissolution of the organization can be decided at any time by a resolution of three-quarters or more of all members.

Article 28: The Board of Directors shall hold meetings every six months, and the Supervisory Board shall hold meetings every six months. If necessary, joint meetings or ad-hoc meetings may be convened. Notices of the aforementioned meetings, except for ad-hoc meetings, shall be sent in writing fifteen days in advance. Resolutions of the meetings shall be passed with the attendance of more than half of the directors and supervisors, and with the consent of the majority of attendees.

Article 29: Directors shall attend Board of Directors meetings, and supervisors shall attend Supervisory Board meetings. Directors and supervisors may not delegate attendance. Directors and supervisors who are absent without justification for two consecutive times shall be deemed to have resigned.

Chapter 5: Funds and Accounting
Article 30: The sources of funds for the organization are as follows:

1. Admission fees:

• Individual members: Admission fee of NTD 500, payable upon joining
• Group members: Admission fee of NTD 5,000, payable upon joining.

2.  Annual Membership Fees:

•  Individual Members: NTD 500 per year.

• Group Members: NTD 5,000 per year.

•  Lifetime Members: One-time payment of NTD 10,000

3. Operating Expenses.
4. Member Donations
5.  Commissioned Income.
6. Funds and Their Interest.
7.  Other Income.

Article 31: The fiscal year of the organization shall be based on the calendar year, from January 1st to December 31st each year.

Article 32: Two months before the start of each fiscal year, the Board of Directors shall formulate the annual work plan, budget, and staff remuneration table. It shall be submitted to the general meeting for approval. If the general meeting cannot be held on time, it shall be submitted to a joint meeting of the Board of Directors and Supervisors for approval. It shall be reported to the competent authority for approval before the start of the fiscal year. Within two months after the end of the fiscal year, the Board of Directors shall prepare the annual work report, income and expenditure statement, cash flow statement, balance sheet, property catalog, and fund income and expenditure statement. After the Supervisory Board's review, it shall be submitted to the Board of Directors for approval and reported to the competent authority for approval before the end of March (if the general meeting cannot be held on time, it shall be reported to the competent authority first).

Article 33: After the dissolution of the organization, the remaining assets shall be owned by the local self-governing organization or the organization designated by the competent authority where the organization is located.

Chapter 6: Supplementary Provisions

Article 34: Matters not specified in this articles will be handled in accordance with relevant laws and regulations.

Article 35: This articles, passed by the general meeting (representatives of members) and approved by the competent authority, shall be effective upon implementation. The same shall apply to any amendments.

Article 36: These articles were passed at the second session of the second general meeting held on October 25, 108.